Club Software Built Around Membership and Facility Bookings
A club's real workload is membership renewals, facility and court bookings, and event billing that all need to stay tied to the same member record. TCB Infotech combines ERP integration, custom software and AI around how your club actually tracks membership, bookings and billing.
50+ ERP and software projects. Zero failed projects since 2021.
Built Around How Your Club Actually Runs
A sports club's court bookings and a social club's banquet calendar track fundamentally different problems. TCB Infotech scopes the system around your membership, your facilities and your events, not a generic booking template.
Membership renewals and facility usage tracked against the same record
Every membership carries its renewal status, every court or facility booking ties back to that member, and event or banquet bookings draw on the same calendar, so nothing is tracked in a separate spreadsheet.
- Renewal status tracked and flagged before it lapses.
- Facility and court bookings tied to the member's account.
- Event and banquet scheduling on the same calendar.
ERP integration, custom software and AI working off the same membership data
The system connects to your existing ERP, a piece of custom software covers the renewal and facility-booking tracking a generic module misses, and AI flags members likely to lapse before the renewal date passes.
- Connects to your existing ERP system.
- Custom software for renewal and booking gaps.
- AI flags likely lapses ahead of the renewal date.
From Your Current Membership Workflow to a Running System
Everything a Club Needs Tracked, in One System
Membership & Renewal Tracking
Renewal status tracked per member and flagged before it lapses, not discovered after the fact.
Facility & Court Booking Management
Court and facility bookings tied directly to the member's account, avoiding double-booking.
Event & Banquet Scheduling
Events and banquets scheduled on the same calendar as facility and member bookings.
Billing & Due Tracking
Dues, facility charges and event billing tracked against the same member record.
Staff & Vendor Coordination
Staff shifts and vendor bookings coordinated against the facility and event calendar.
Guest & Visitor Tracking
Guest visits and charges logged against the sponsoring member, not left untracked.
What an Industry-Specific Build Changes for Your Club
Why Clubs Run Their Systems Through TCB Infotech
Clubs, Answered
What does TCB Infotech actually build for a club?
Does this replace our existing membership or ERP system?
Can facility bookings and billing stay linked?
How long does a typical club engagement take?
What happens after the system goes live?
Can ERP integration, custom software and AI be combined into one engagement for our club?
Get Software Built for Your Club, Not a Generic Template
Every club runs its membership, facilities and events differently. Book a free consultation, tell us how bookings and billing move today, and we will scope the ERP, software or AI that actually fits.
Book a Free Consultation →No commitment. See a scope before you decide.
How Club Membership, Booking and Billing Tracking Works
From a membership renewal date to a facility booking to a synced invoice. Here is how we track a club's daily operations in one connected system.
Membership, Facilities and Billing, Tracked Together
Renewal status tracked and flagged before it lapses
Every membership carries a live renewal status, due dates are flagged ahead of time instead of after the fact, and lapsed memberships are surfaced for the front desk to follow up on directly.
- Live renewal status per membership plan.
- Due-date alerts ahead of the renewal window.
- Lapsed memberships surfaced for follow-up.
Bookings tied directly to the member's account
A court, pool lane or facility slot is booked against the member's own account, avoiding double-booking and tying any usage charges straight to that member's billing record.
- Real-time facility and court availability.
- Bookings linked to the member's account.
- Usage charges billed automatically.
Events scheduled on the same calendar as facilities
Banquets and events are booked on the same calendar as courts and facilities, so a large event does not silently clash with a member's standing booking, and vendor and staff coordination follows from the same schedule.
- Shared calendar across events and facilities.
- Vendor and staff coordination per event.
- Client and member billing tracked per booking.
Everything Included in the Engagement
Membership & Renewal Tracking
Live renewal status per member, flagged ahead of the due date.
Facility & Court Booking Management
Real-time availability with bookings tied to the member's account.
Event & Banquet Scheduling
Events booked on the same calendar as courts and facilities.
Billing & Due Tracking
Dues, facility charges and event billing tied to one member record.
Staff & Vendor Coordination
Shifts and vendor bookings coordinated against the shared calendar.
Guest & Visitor Tracking
Guest visits and charges logged against the sponsoring member.