Google Workspace AI Integration

Gmail and Sheets, Connected to Your ERP, Not Just Each Other

Gmail and Sheets already carry a large share of your operational data, and none of it reaches the ERP without someone copying it across by hand. This integration connects your Google Workspace apps to your ERP directly and adds AI inside them: reading an email for order details, refreshing a Sheet with live ERP figures, flagging anything that needs a person to check.

50+ ERP and software projects. Zero failed projects since 2021.

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Google Workspace, Extended

Illustrative

📧

Gmail

Extracted a purchase order from a supplier email

2 min ago

📊

Sheets

Refreshed the weekly sales tracker from ERP data

14 min ago

📁

Drive

Answered a policy question from a stored document

28 min ago

📅

Calendar

Booked a delivery slot checked against ERP capacity

51 min ago

Figures are illustrative

Same

Apps your team already uses

Connected

Directly to your ERP

5-7 wk

To a first working integration

App to start, more to follow

Why It Matters

Gmail and Sheets are where the work actually happens

Most companies run a real operational layer inside Google Workspace, disconnected from the ERP that is meant to be the record of truth.

Email Becomes Data

Stop retyping what a supplier already emailed you

A purchase confirmation or a delivery update usually arrives as an email and either gets manually re-typed into the ERP or, more often, never does. AI reads the email, extracts the relevant fields, and posts them, flagging anything unclear for a person to check.

Order and request details extracted from Gmail text.
Extracted data posted directly into your ERP.
Unclear cases flagged for a person, not guessed at.

An email inbox being processed for business data

Sheets Stay Live

The tracker your team trusts, kept current automatically

Teams build real operational trackers in Sheets because they are fast and flexible. Instead of replacing them, this connects the same Sheet to live ERP data, so it refreshes automatically and nobody has to remember to update it before a meeting.

Existing Sheets connected to live ERP data.
No manual export and paste required.
Always current at the moment it is opened.

A spreadsheet connected to live business data

The Coverage

What a working day looks like once it is connected

A feed of what the integration handled across your Google Workspace apps, tied back to your ERP.

Sales Team Activity Feed

Illustrative

📧

Gmail

Flagged a pricing question needing manager input

5 min ago

📊

Sheets

Updated the pipeline tracker with 3 new ERP orders

19 min ago

📁

Drive

Found the correct quotation template for a new deal

33 min ago

📅

Calendar

Scheduled a follow-up call against open ERP order status

47 min ago

Figures are illustrative

How It Works

From a standalone app to one connected to your ERP

Pick the starting app

We identify which app, usually Gmail or Sheets, has the clearest gap to close first.

Connect through Google APIs

We build the connection using Google Workspace's supported APIs, under your domain's permissions.

Connect to your ERP

We link the same integration into your ERP's API or database for read and write access.

Add the AI capability

We build the extraction, drafting or lookup capability specific to the app and task.

Test and roll out

We test with real emails and sheets, then extend to more apps once it is proven.

What It Handles

What a Google Workspace integration typically covers

We start with the app where your team loses the most time to manual data entry.

📧

Gmail data extraction

Order, request and complaint details pulled from emails into your ERP.

📊

Live Sheets reporting

Existing spreadsheet trackers connected to live ERP figures, refreshed automatically.

📁

Drive document answers

Policy and procedure documents searched and answered from a plain question.

📅

Calendar-aware scheduling

Bookings and follow-ups checked against real ERP capacity or order status.

✅

Approval routing

ERP approval requests routed by email or chat, actionable without switching apps.

🔄

Document drafting

Draft quotes, letters or reports generated from ERP data directly in Docs or Sheets.

What Changes

What connecting Google Workspace to your ERP changes

Fewer

Manual data pulls from ERP

Current

Trackers, not stale exports

Faster

Email-to-order turnaround

New app for your team to learn

Answered

Questions from your own documents

Consistent

Data across email and ERP

Why Us

Why teams choose TCB Infotech for Google Workspace integration

We know the ERP side too

We build ERP systems, so the connection to your ERP is correct, not just the Google side.

Works inside your existing apps

No new software to adopt, the capability lives inside Gmail, Sheets and Drive.

Respects your permissions

The integration only sees what your domain's existing access controls already allow.

Starts with one app

We prove the value on one app before proposing to extend it further.

Model-agnostic build

We choose the approach that fits your data and hosting rules, with no lock-in.

Proven delivery

50+ projects across industries, with zero failed projects since 2021.

FAQ

Google Workspace AI integration questions

What does Google Workspace AI integration do?

It connects the Google Workspace apps your team already uses, such as Gmail, Sheets, Drive and Calendar, to your ERP, and adds AI capability inside them, such as extracting order details from an email or pulling live ERP figures into a Sheet.

Does this depend on Google's own AI features?

No, it is built independently using Google Workspace's own APIs to read and write data. The AI layer is model-agnostic, so it does not depend on one vendor's built-in assistant being enabled or available.

Which Google Workspace apps can be connected?

Gmail, Sheets, Drive and Calendar are the most common starting points, connected through Google's supported APIs. We assess your specific domain setup before proposing what is realistic.

Can it process incoming Gmail automatically?

Yes, with your approval. It can classify incoming emails, extract order or request details, and either draft a response or post the extracted data into your ERP, with uncertain cases flagged for a person.

Is our workspace data kept secure?

The integration runs under your organisation's existing Google Workspace permissions, so it only sees what the connected account is already authorised to access, and your admin retains full control to revoke access.

How long does a first integration take?

A first integration covering one app, such as Gmail or Sheets, usually takes five to seven weeks, depending on your domain configuration and the ERP connection involved.

In Short

The tools your team already trusts, doing more of the work

Gmail and Sheets are not the problem, they are where a huge amount of real business data already lives, just disconnected from the ERP that is supposed to be the system of record.

Connecting them properly, with AI handling the extraction and drafting, closes that gap without asking anyone to learn a new tool or change how they work day to day.

Connect Your Google Workspace Apps to Your ERP

Book a free consultation. Tell us which app costs your team the most manual data entry, and we will scope the fix.

Book a Free Consultation →

No commitment. A practical look at your Google Workspace setup.