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TCB Infotech | Expert Odoo & ERPNext Implementation Partner

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RFQ Automation

Get Competitive Quotes Faster Without the Manual Chase

AI runs your request for quotation process end to end. It builds the RFQ from the requisition, sends it to the right suppliers, chases the responses, and lines up the quotes so they compare like for like. People pick the winner. The AI does the legwork.

50+ ERP and software projects. Zero failed projects since 2021.

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RFQ-2048 - Item A
Steel brackets, qty 500
Collecting
AI Sent to 4 suppliers, chasing responses
S1
Supplier North
Replied in 6 hours
Quoted
S2
Supplier East
Replied in 1 day
Quoted
S3
Supplier West
Replied in 2 days
Quoted
S4
Supplier South
Reminder sent by AI
Awaiting
End to end
RFQ process run by AI
1
Place to compare quotes
Auto
Reminders and follow-ups
You
Still pick the winner
Why It Matters

The RFQ process is slow because it is all manual

Typing the RFQ, picking suppliers, emailing each one, chasing replies, then re-keying quotes into a sheet. That is where the days go. The AI takes that work off your desk.

Faster Sourcing

Quotes in one place while you focus on the decision

The AI sends every RFQ the moment a requisition is ready, follows up on its own, and collects the replies as they land. Your buyers stop chasing suppliers and start comparing offers, so sourcing moves in hours, not weeks.

  • RFQs go out the moment they are needed.
  • Reminders sent without anyone remembering to.
  • Every quote collected in one comparable view.
A procurement team reviewing collected supplier quotes
Better Prices

More suppliers competing means sharper quotes

When sending an RFQ takes effort, buyers ask two suppliers and settle. When the AI handles the sending and chasing, you can put every requisition in front of the full approved list. More competition on each RFQ tends to bring the price down.

  • Every approved supplier gets a fair chance to quote.
  • No RFQ skipped because the day got busy.
  • Competition on price, lead time and terms.
Comparing competing supplier quotes side by side
One Clear View

Every supplier response, collected and tracked

The AI keeps a live status on each supplier for every RFQ, so you always know who has quoted and who still needs a nudge.

S1
Supplier North
Price and lead time received
Quoted
S2
Supplier East
Price and lead time received
Quoted
S3
Supplier West
Price and lead time received
Quoted
S4
Supplier South
Second reminder sent by AI
Awaiting
S5
Supplier Metro
Price and lead time received
Quoted
S6
Supplier Prime
Reminder scheduled by AI
Awaiting
How It Works

From requisition to a clear comparison in five steps

1
Build
The AI turns the requisition into a complete RFQ with items, quantities and terms.
2
Send
It goes to the right suppliers from your approved list, matched to the item.
3
Chase
The AI follows up on its own until each supplier replies or the window closes.
4
Collect
Quotes in any format are read and gathered into one place, no re-keying.
5
Normalise
Prices, lead times and terms line up so your team can compare and award.
What It Handles

The whole RFQ workload, off your team's desk

Every repetitive part of the request for quotation cycle, handled so your buyers spend their time on the decision.

📝

RFQ creation

Builds a complete RFQ from the requisition, with items, quantities, specs and terms filled in.

🎯

Supplier selection

Matches each RFQ to the right suppliers from your approved list by category and past performance.

✉

Sending and reminders

Sends every RFQ and chases each supplier with follow-ups until they respond or time runs out.

📥

Quote collection

Reads quotes that arrive as email, PDF or a form and gathers them all in one place.

📊

Normalising quotes

Pulls out price, quantity, lead time and terms and lines them up so you compare like for like.

🔄

Handover to your systems

Pushes the awarded quote back into your procurement or ERP system without double entry.

What Changes

What RFQ automation changes for procurement

Faster
Time from requisition to quotes
More
Suppliers competing per RFQ
Sharper
Prices through competition
Less
Manual chasing and re-keying
One
View to compare every quote
Clear
Record of who quoted what
Why Us

Why teams choose TCB Infotech for RFQ automation

1
We know the systems
We build ERP and software, so the automation connects to your real procurement stack, not a demo.
2
People stay in control
The AI does the legwork and lays out the comparison. Your buyers make the award decision.
3
Model agnostic
We pick the model that fits each task and keep the option to change it, so you are not locked in.
4
Fits your process
We shape the automation around how you already source, so adoption is quick and low friction.
5
Your suppliers, your rules
The approved supplier list and the rules stay yours. The AI works inside them.
6
Proven delivery
50+ projects across industries, with zero failed projects since 2021.
FAQ

RFQ automation questions

What is RFQ automation?
RFQ automation uses AI to run the request for quotation process end to end. It builds the RFQ from a requisition, sends it to the right suppliers, chases responses, collects the quotes in one place, and normalises them so your team can compare like for like and pick the winner.
Does the AI choose the supplier for us?
No. People make the award decision. The AI does the legwork of building, sending, chasing, collecting and normalising quotes, and lays out a clear comparison. Your team still reviews it and picks the winner.
How does the AI know which suppliers to send an RFQ to?
It uses your approved supplier list and the item category, past performance and any rules you set, so each RFQ goes to the suppliers that can actually quote for it. You stay in control of the supplier list.
What if suppliers send quotes in different formats?
That is the point of normalising. The AI reads quotes that arrive as email, PDF or a form, pulls out the price, quantity, lead time and terms, and lines them up in one comparable view so you are not re-keying anything.
Does this work with our current procurement or ERP system?
Yes. We connect the automation to the systems you already run so requisitions, suppliers and awarded quotes flow through without double entry. We fit your process rather than replacing it.
Is the AI tied to one model or vendor?
No. The approach is model agnostic. We choose the model that fits each task and keep the option open to change it later, so you are not locked to a single provider.

Put Your RFQ Process on Autopilot

Book a free consultation. We will look at how you source today and show you what RFQ automation would run for your team, from the requisition to a clear quote comparison.

Book a Free Consultation →

No commitment. A practical first look at automating your RFQs.