Master Data Cleanup
When the same item is recorded five ways, stock, purchasing and reports are all wrong.
Why It Matters
Over the years the same item gets typed in with different names, units and codes by different people. Stock looks wrong, purchasing double-orders, and no report adds up. The AI matches those records and proposes a single clean version for your team to approve.
Any AI or dashboard you add inherits whatever mess is underneath it. Fix the master data and the same reports, forecasts and automations suddenly line up with reality. This is the groundwork that makes the rest reliable.
The slow part of any cleanup is spotting that five records are really one item, vendor or customer. The AI reads names, codes, units and other fields, groups the likely matches, and shows its reason, so your team can approve the merge quickly.
Once duplicates are grouped, the AI puts names, units and codes into a single standard and fills the missing fields that break exports and reports. You get one clean, complete record instead of several partial ones.
Your team reviews each proposed merge and fix and approves what is right, so control stays with people. After the first pass, the same checks run on new and edited records, flagging duplicates and gaps at the point of entry.
Finds records that describe the same item, vendor or customer and groups them so you can merge to one.
Standardises product and party names into one clear format, so the same thing reads the same everywhere.
Fixes and fills units, so a box, a pack and a piece are no longer mixed up in stock and orders.
Applies a consistent coding scheme and spots wrong or reused codes across your item and vendor lists.
Fills the gaps in categories, units, tax and other required fields that break exports and reports.
Merges the same supplier or customer entered under different names, addresses or tax numbers.
We pull your item, vendor and customer records from your ERP or database.
The AI groups likely duplicates and records that describe the same thing.
Names, units and codes are put into one clear, consistent format.
Your team reviews each proposed merge and fix, and approves what is right.
The same checks run on new records, flagging duplicates and gaps at entry.
Clean record per item
Double orders on stock
Reports that match reality
Base for AI and forecasting
Approval on every merge
Kept clean going forward
We build and run ERP systems, so we clean your real item, vendor and customer tables, not a spreadsheet copy.
The AI proposes, your team decides. Nothing is merged or changed until someone signs off on it.
We use whichever AI model fits the job and your rules, not a single vendor you are locked into.
We clean the master data inside your current system and write it back. No new platform to move to.
The same checks run on new and edited records, so duplicates and gaps are caught at the point of entry.
It is the work of fixing your core records: items, vendors and customers. The AI finds duplicates, standardises names, units and codes, fills missing fields and merges records that describe the same thing, so your reports and automation run on data you can trust.
No. The AI proposes the duplicates, matches and fixes, and your team approves each merge before anything changes. People stay in control of the records, the AI does the slow matching and checking.
It cleans the master data inside your existing ERP or database. We read your item, vendor and customer records, clean them, and write the approved changes back. It is not a new system you have to move to.
If the same item is recorded five ways, stock, purchasing and reports are all wrong, and any AI you add on top inherits the mess. Cleaning the foundation is what makes reporting and automation reliable.
A first pass on one data set usually takes a few weeks, depending on the number of records and how many systems they live in. After that, the same checks run continuously to keep the data clean.
Yes. The same rules and checks run on new and edited records going forward, flagging a likely duplicate or a missing unit at the point of entry, so the mess does not build up again.
Related
The other services in this section, and related pages from TCB Infotech.
No commitment. A practical first look at your master data.
