Logistics and supply chain
A fleet-owning business lives or dies by whether service, fuel and compliance are tracked vehicle by vehicle, not once a month in a spreadsheet.
Why It Matters
Every vehicle's service, fuel and compliance tracked on its own record. A fleet's real workload is vehicle by vehicle: one truck needs a service, another has fuel usage trending up, a third has a license or insurance renewal due.
Maintenance and compliance data connected to your existing ERP. A fleet's ERP usually tracks the purchase and the asset entry, not the day to day service history.
What It Covers
Fuel is logged against each vehicle and trip, so consumption trending above normal for one truck is visible on its own record instead of being averaged away across the whole fleet.
Driver license validity and required compliance checks are tracked against each driver, so an expiring license or a missed check is flagged with enough notice to act on it.
Breakdowns and repairs are recorded against the specific vehicle, so a pattern of recurring issues shows up in that vehicle's history instead of being lost in a general maintenance log.
What's Included
Service intervals tracked per vehicle, so upcoming and overdue service is visible before a breakdown forces it.
Fuel usage logged per vehicle and per trip, so unusual consumption surfaces early rather than at month end.
Driver license validity and compliance checks tracked so an expired license does not stay unnoticed.
Registration, insurance and permit renewal dates tracked per vehicle, with upcoming renewals flagged early.
Trip and utilization data tracked per vehicle, so idle or underused vehicles show up in the numbers.
How It Works
Step 1
We review how service, fuel and compliance are currently tracked across your fleet.
Step 2
We agree the ERP, custom software and AI pieces and a fixed timeline for you to review.
Step 3
Service, fuel and compliance tracking are built and tested against your actual vehicle records.
Step 4
The system goes live and is watched closely through the first weeks of real fleet use.
Step 5
The same team stays available for support and changes as your fleet grows or changes.
A 3PL operator took bookings on calls, tracked stored goods on paper, and waited days for proof of delivery before billing. ERPNext joined bookings, warehouse, trips and billing into one system.
10 wk from kickoff to liveRead the case study (3PL Operator)FAQ
We track vehicle-wise service schedules, fuel consumption and document renewals, and connect that data to your existing ERP. Where a workflow needs something a standard module does not cover, we build the custom software or AI automation for it, scoped around how your fleet is actually maintained.
No. The software and AI we build connects to your existing ERP or fleet management system rather than asking you to replace it, so service, fuel and compliance data flow into the systems you already run.
Yes. Vehicle-wise service schedules and document renewal dates are tracked so vehicles due soon or overdue for service, insurance or license renewal are flagged before they become a compliance problem.
Most engagements move from mapping your current maintenance and compliance process to a working pilot within a few months. Scope and timeline are confirmed after we review how your fleet is serviced and tracked today.
The same team that builds your fleet tracking stays available for support and changes after go-live, as your fleet size, vehicle types or compliance requirements change.
Yes. Most fleet management engagements combine ERP integration, a piece of custom software for a workflow a standard module does not cover, and AI where it removes manual tracking work, scoped and billed as one project.
Free consultation. Tell us how you work today and we scope the ERP, software or AI that fits.
