AI Vendor Bill Processing
The AI reads each bill whatever the format, matches it to the purchase order and goods receipt, checks the numbers, and routes it to the right approver.
Why It Matters
Supplier bills come as PDFs, scans and email bodies, each laid out differently. The AI reads the header, line items, taxes and totals from all of them, so your team no longer retypes the same numbers into the system every day.
On every bill the AI compares the invoice against the purchase order and the goods receipt. If a price, quantity or tax does not line up, it holds the bill and flags the exact difference, so nothing wrong is paid or posted by accident.
Bills come as PDFs, scans and plain email bodies, and every supplier lays them out differently. The AI reads the supplier, invoice number, line items, tax and totals from all of them, so the numbers arrive as data instead of something to retype.
Each bill is checked against the purchase order and goods receipt. Clean bills move ahead, and anything with a price, quantity or tax gap is held and flagged. Then the bill is routed to the right approver, so approvals stay with people.
Once a bill is approved, the AI posts the entry into the ERP or accounting system you already run, with the right accounts, tax codes and cost centres. Because bills are cleared through the month, there is far less to sort out at close.
PDFs, scans and email bodies, each laid out differently, all read down to the line items, tax and totals.
Every invoice checked against the purchase order and goods receipt, with mismatches held and flagged.
Accounts, cost centres and tax codes applied by your rules, so entries land where they should.
Each bill sent to the right approver, with reminders, so nothing sits waiting in an inbox.
Duplicates, missing purchase orders and price gaps pulled out for a person to look at first.
The approved entry written into the ERP you already run, ready for payment and the ledger.
Bills arrive by email or upload and are picked up automatically.
The AI pulls out the supplier, lines, tax and totals from any format.
Each bill is checked against the purchase order and goods receipt.
The right person reviews the exceptions and signs off by your rules.
The approved entry is posted into your ERP, clean and coded.
Manual data entry
Payment errors and duplicates
Bill to posted entry
Posting into the ERP
Month-end close
Trail behind every bill
We build and run ERP systems, so the posting lands correctly in your accounts, not in a separate silo.
Approvals and exceptions stay with your team. The AI prepares the work, people make the call.
Your accounts, tax codes, cost centres and approval limits drive how every bill is coded and routed.
We choose the reading and matching approach that fits your bills, not tie you to one tool.
This posts into the ERP or accounting system you already run. No rip and replace.
It is a service that takes a supplier bill from your inbox to a posted entry. The AI reads the bill whatever the format, matches it to the purchase order and goods receipt, checks the numbers, routes it to the right approver, and posts the approved entry into your ERP. People stay in charge of exceptions and approvals.
No. The AI reads the header, line items, taxes and totals from PDFs, scans and email bodies, so the repetitive keying is gone. Your team stops typing and starts checking the few bills that need a human.
Three-way matching compares the bill against the purchase order and the goods receipt to confirm you were billed for what you ordered and received. The AI does this match on every bill and flags any mismatch in price, quantity or tax before it reaches a person.
Yes. Approvals stay with people. The AI prepares the bill, runs the checks and routes it to the right approver by your rules. The person approves, holds or rejects, and only then does anything post.
It posts the approved entry into the ERP or accounting system you already run, using your accounts, tax codes and cost centres. This is a finance automation service, not a new ERP, so it works with your current setup.
Bills are read, matched and posted through the month instead of piling up, so there is far less to clear at close. Fewer unposted invoices and fewer disputes mean a faster, calmer month-end.
Related
The other services in this section, and related pages from TCB Infotech.
No commitment. A practical first look at your bill flow.
