Construction and real estate

Site Execution and Snag Lists, Tracked to Handover

An interior fit-out project succeeds or fails on site, against design drawings that keep changing and a snag list that needs closing before handover.

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Why It Matters

Why It Fits an Interior Company

Site Execution Against the Drawing

Snag lists and checklists tracked against each project, not a notebook.

Snags tracked with status, not left in a notebook.
Checklist items tied to the drawing they check against.

ERP, Software and AI Working Together

Material, vendor billing and site status connected to your ERP.

ERP integration for vendor billing and finance.
Custom tracking for snags, checklists and material choices.
AI automation for handover-risk alerts.

What It Covers

How We Track Site Execution, Materials and Billing for Your Projects

Snag List & Site Checklist Tracking

Every snag logged with a status, tied to a project and drawing. Snags raised on a site walk are logged with a status of open, in progress or closed, tied to the drawing and location they relate to, so a handover walkthrough is a confirmation, not a discovery process.

Snags logged with status, location and drawing reference.
Site checklists tied to the same project structure.
Handover readiness visible before the final walkthrough.

Design & Material Selection Tracking

Material and finish choices logged against the approved drawing. Every material and finish selection is logged against the drawing and project stage it was approved for, so a site team installs against the version the client actually signed off on, not an earlier draft.

Material choices linked to the approved drawing.
Version history kept for changed selections.
Site execution checked against what was approved.

Vendor Billing & Handover

Vendor bills and handover documentation tied to the same project.

Vendor bills checked against approved materials.
Handover checklist tracked to completion.
Warranty records kept against the project on file.

What's Included

Everything a Fit-Out Project Needs Tracked in One Place

Vendor & Contractor Billing

Vendor bills checked against materials actually approved and installed, not reconciled after the fact.

Project Stage & Client Milestone Tracking

Client milestones and billing tied to verified stage completion across every active project.

Site Visit & Execution Photo Log

Site visit photos logged against the project and snag they document, kept for reference.

Handover & Warranty Documentation

Handover checklists and warranty records kept against the project, ready to hand to the client.

How It Works

From Your Current Site Workflow to a Running System

Step 1

Map

We review how snags, materials and billing move through your current projects.

Step 2

Scope

We agree the ERP, software and AI pieces needed for your site and vendor workflow.

Step 3

Build

Snag tracking, material logs and vendor billing links are built and tested against your data.

Step 4

Launch

The system goes live on an active project and is watched closely through the first handover.

Step 5

Support

The same team stays available for support as new projects, vendors or checklists come on.

What changed after go-live.

ERPNext · Building Contractor12 wkFrom kickoff to live
A building contractor ran each site on its own spreadsheet, so overruns showed up at handover and billing was a monthly scramble. ERPNext put BOQ, procurement, billing and cost on one system.
Read the case study (Building Contractor)

FAQ

Questions we are asked

What does TCB Infotech do for interior and fit-out companies?

We build ERP integration, custom software and AI automation for interior design and fit-out companies, so snag lists, site checklists and vendor billing are tracked against every project instead of scattered across site notebooks and spreadsheets.

Does this replace our existing ERP or project management software?

No. The system connects to your existing ERP or project system rather than replacing it. We add the snag list, site checklist and material tracking your current setup does not cover, and feed that data back into it.

How do you track material selection and vendor billing against a project?

Material choices and vendor orders are logged against the project and stage they belong to, so a vendor bill can be checked against what was actually approved and installed, rather than reconciled after the fact.

How long does an interior companies engagement usually take?

Most engagements move from mapping your current site and billing workflow to a working pilot within a few months. Exact timeline and scope are confirmed after reviewing your current project and vendor data.

What support do we get after go-live?

The same team that builds the system stays available for support, fixes and changes as your project count, vendor list or checklist needs grow.

Can ERP, custom software and AI be combined into one engagement?

Yes. Most interior company engagements combine ERP integration for billing and finance, custom software for snag list and checklist tracking a generic module does not cover, and AI for flagging open items before handover, scoped as one project.

Get Your Snag Lists and Billing on One System