Construction Case Study
Project Cost and Billing Under Control Across Eight Sites
A building contractor ran each site on its own spreadsheet, so overruns showed up at handover. ERPNext put BOQ, procurement, billing and cost on one system.
Results at a glance
- 20%Fewer cost overrunsPeriod not stated · Internal measure
- 30%Faster progress billingPeriod not stated · Internal measure
- 8Projects on one systemPeriod not stated · Internal measure
- 12 wkFrom kickoff to livePeriod not stated · Internal measure
The challenge: Each site on its own spreadsheet
Head office could not see live cost, so overruns surfaced only at handover. Progress bills took days of measurement and rework each month, and material at site went untracked.
- Project cost was visible only after the fact.
- RA bills took days of measurement and correction.
- Material at site was untracked, with leakage.
- Subcontractor bills and retention were manual.
The solution: One ERPNext system from BOQ to bill
Cost is now tracked live by BOQ item, and bills build from measured progress.
- BOQ drives execution, billing and cost.
- Budget against committed and actual cost.
- Progress bills from the measured BOQ.
- Material at site and subcontractor bills tracked.
How it was delivered: Piloted one project, then rolled out
Once it ran clean, we rolled the template to the other seven and trained site, projects and accounts teams on their part.
Go-live took twelve weeks across the eight projects.
The outcome: Margins visible and billing on time
Progress billing goes out 30 percent faster because it builds from the measured BOQ, and material leakage at site dropped once consumption was tracked per project.
Related service
ERPNextRelated
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