Case study

Fleet management ERP: trips, fuel and maintenance costed per vehicle

A transport fleet operator with around 180 vehicles put trips, fuel and maintenance on one Odoo system and saw cost per trip and per vehicle.

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Results

LowerCost per kilometreTo confirm · Internal measure
FullerLoads, less empty runningTo confirm · Internal measure
ClearCost per trip and vehicleTo confirm · Internal measure
9 wkFrom kickoff to liveTo confirm · Internal measure

A total fuel bill, but no cost per trip

The operator paid fuel and maintenance bills as they came, with no link to the trips that incurred them.

Trips were assigned by phone, trucks often ran half loaded, and nobody could say which routes or vehicles made money.

Fuel and maintenance not tied to trips or vehicles.
Trips assigned by phone, loads often half empty.
Cost per trip and per kilometre unknown.
No view of which routes or vehicles were profitable.

One Odoo system for trips and fleet cost

We set up Odoo so every trip carries its vehicle, driver, fuel and maintenance cost, and freight revenue.

Cost per trip and per kilometre is now a number, and planning fills loads better.

Trips with assigned vehicle and driver.
Fuel and maintenance logged against each vehicle.
Cost per trip and per kilometre, against revenue.
Load planning that reduces empty running.

Built around how the yard actually works

We kept trip and fuel capture quick for the yard and drivers, linked the vehicle documents and service schedule, and proved the cost-per-trip numbers against a month of real trips before go-live.

Go-live took nine weeks across the fleet.

Lower cost per kilometre and fuller loads

Cost per kilometre fell as fuel and maintenance were finally tied to trips and watched.

Loads run fuller with better planning, and the operator can see which routes and vehicles earn and which do not.

Related service

Odoo

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Cost Every Trip and Every Vehicle