ERPNext case study: Distribution
ERPNext Distribution Case Study: One Stock Picture Across Branches
Four branches each ran their own stock and orders, so head office never saw the whole picture. ERPNext put every branch on one system, cut stockouts and sped up fulfilment.
Results at a glance
- 33%Fewer stockoutsPeriod not stated · Internal measure
- 40%Faster order processingPeriod not stated · Internal measure
- 4Branches on one systemPeriod not stated · Internal measure
- 9 wkFrom kickoff to livePeriod not stated · Internal measure
The challenge: Four branches, four versions of the truth
When one branch ran short, nobody knew another branch was overstocked. Head office stitched reports together by hand and the numbers were always a few days old.
- Stockouts at one branch while another sat on the same item.
- Reordering was manual, so popular lines ran dry without warning.
- Order processing was slow and varied from branch to branch.
- Head office had no single, current view of stock or sales.
The solution: All branches on one ERPNext stock and sales system
Stock is now visible everywhere, and the system flags what to reorder and where to move it.
- Live stock across all four branches on one screen.
- Reorder levels trigger purchase suggestions before items run out.
- Inter-branch transfers move stock to where the demand is.
- One standard order flow that every branch follows.
How it was delivered: Merged the item lists, then rolled out branch by branch
Then we went live one branch at a time, so each team learned the new order and stock flow before the next switched over.
The rollout took nine weeks from kickoff to the last branch.
The outcome: Fewer gaps on the shelf, faster orders out
Order processing sped up by 40 percent with a single flow across branches, and head office sees live stock and sales without waiting for a report.
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