Education
A coaching institute runs on batches, not classrooms: the same student can move through several subject batches, each with its own test cycle, faculty and fee schedule.
Why It Matters
Attendance, test scores and fee status are tracked at the batch level and rolled up to a single student view, so a student in more than one batch is never a data problem.
One system connecting attendance, fees and faculty scheduling. ERP integration keeps fee and accounting data connected, custom software covers the batch-wise tracking a generic module does not, and AI automation flags patterns in attendance and test scores for faculty to review.
What It Covers
Attendance is marked per batch and per session, then rolled up into a single student view, so a student in more than one batch never falls through a gap between registers.
Fee plans are tied to a batch and a student, with due dates, partial payments and pending balances tracked and connected to your existing accounting or ERP system.
Attendance drops, test score updates and fee due reminders are sent automatically to parents and students, cutting down the manual calls front-desk staff would otherwise make.
What's Included
See attendance and progress for every student across every batch they are enrolled in, without checking separate registers.
Track test scores and completion trends batch-wise and student-wise, flagging patterns for faculty to review. Evaluation itself stays with your faculty.
Manage faculty timetables and batch schedules in one calendar, with conflict checks before a class is booked.
Track enquiries, trial classes and enrollment status through to a confirmed batch seat, connected to your fee and attendance data.
How It Works
Step 1
We review how your institute currently tracks batches, attendance, tests and fees.
Step 2
We agree the ERP, software and AI pieces and a fixed timeline for you to review.
Step 3
Batch tracking, fee and scheduling modules are built and tested against your data.
Step 4
The system goes live and is watched closely through the first test and fee cycle.
Step 5
The same team stays available as batches, faculty and courses change term to term.
Six colleges ran admissions, exams and finance on separate tools, so results took weeks and the group could not see itself. ERPNext joined them on one platform and results now publish in days.
14 wk from kickoff to liveRead the case study (University Group, Higher Education)FAQ
We build ERP integration, custom software and AI automation around how your coaching institute tracks batches, attendance, test scores and fees, so that data lives in one system instead of separate registers and spreadsheets.
No. The software and AI we build connects to your existing ERP or student management system rather than asking you to replace it.
Yes. The system tracks test scores and attendance by batch and flags batches or students falling behind so faculty can step in. The AI tracks progress and completion data only, and decisions about pass, fail, promotion or certification always remain with your teaching staff.
Most engagements move from process mapping to a working pilot within a few months, depending on how many batches, campuses and fee structures need to be covered.
The same team that builds your system stays available for support and changes as your batches, faculty and courses change term to term.
Yes. Most coaching institute engagements combine ERP integration, a piece of custom software for a workflow a generic module does not cover, such as batch-wise test analytics, and AI automation for tracking and reminders, scoped as one project.
Free consultation. Tell us how you work today and we scope the ERP, software or AI that fits.
