Profit Leakage Detection
Work that went out and never got billed. An old rate that stayed in the system after a price revision. Freight paid above contract.
Why It Matters
A rate that was never updated after a revision does not trigger anything. It just repeats quietly on every order for that customer until someone happens to look. The AI compares each line against the price that should have applied and shows you the gap in money.
A sample-based review can only find what happens to be in the sample. The AI reads the full year of orders, invoices, purchase bills, freight documents and stock movements, so a pattern that shows up in a hundred small entries is visible for what it is.
We tie access to roles, so each person and tool can only reach the data and actions they should, and we set human approval on the actions that carry risk.
We define what data AI can access, how it is protected in use, and who can see the output, so sensitive information does not leak through an AI tool.
Every AI action is logged and monitored, so you can see what happened and prove it, and the whole setup is lined up with your policies and the rules you follow.
Deliveries, services and jobs completed with no invoice raised against them.
Order lines below the approved rate, stale prices, and discounts past policy without approval.
Transport bills above the contracted slab, repeated detention charges and wrong-route costs.
Duplicate payments, bills above the purchase order rate, and credits never claimed.
Jobs running above standard cost, rework absorbed silently, and material issued beyond the bill of materials.
Ageing stock heading for write-off, unbilled scrap, and shortages that never got reconciled.
We take orders, invoices, purchases, freight, production and stock data for the period.
Price lists, contracts, discount policy, standard costs and freight slabs become the reference.
The AI checks each document against what should have applied and marks the gaps.
Findings are grouped by type, valued in money, and ordered by what is worth recovering.
Each case goes to its owner with documents attached, and a person decides what to do.
Document checked, not a sample
Findings by recoverable value
To catch a new case, not a year
Repeat pricing errors
Realised margin per order
Owner for every case
We build ERP, so we read your order, invoice and stock tables as they actually work.
Checks run against your price lists, contracts and standard costs, so findings are real.
We pick the approach that fits your document volume and structure, with no lock-in.
Every case links to the exact records, so your team can verify before claiming anything.
The system reports and suggests. Raising an invoice or a claim stays a human decision.
Profit leakage is money the business earned but never kept: work that was done and not billed, orders priced below the approved rate, discounts given that nobody approved, freight paid above the contracted rate, supplier credits never claimed, and stock written off that could have been sold. Each case is small, which is why it survives, and together they can take a visible share of annual profit.
An audit samples. The AI reads every order, invoice, purchase, freight bill and stock movement for the period and compares each one against the rate, contract or standard cost it should have followed. It reports the exceptions with the exact documents attached, so nothing depends on which files were picked for review.
The most common findings are billing gaps, where goods or services went out and the invoice never followed, and pricing gaps, where an old rate stayed in the system after a revision. Freight and packaging overruns, unclaimed supplier credits and unbilled scrap follow close behind.
It can be either. Most businesses start with a review of the last twelve months to see what is there and what it is worth, then keep the checks running so new leakage is caught within days rather than at the next year-end.
No. The system finds and reports. Every case goes to the person who owns it with the supporting documents, and a human decides whether to raise the invoice, correct the rate or claim the credit. Nothing is posted without approval.
Usually twelve months of sales, purchase, inventory and freight records, plus your price lists, contracts and standard costs. If some of that sits in spreadsheets rather than the ERP, that is normal and we work with it.
Related
The other services in this section, and related pages from TCB Infotech.
No commitment. A practical first look at your own transaction data.
