What Is Inside Dealer & Distributor Ordering
The service turns the way dealers already order into clean orders in your ERP. Here is what it reads, how it matches and checks each order, and what your team gets back.
From a dealer message to a confirmed ERP order
Dealers order by message or a simple portal
Dealers place orders in plain text on WhatsApp or email, or through a simple portal that lists your catalogue. There is nothing new for them to learn, and orders come in around the clock rather than only during office hours.
- Plain-text orders on WhatsApp and email.
- A simple portal for dealers who prefer to pick items.
- Orders accepted day and night, in any format.
It matches loose orders to your real catalogue
The AI reads the order, pulls out items, quantities and delivery details, and maps loose names and short codes to your real products and price lists. When a line is ambiguous, it is flagged for a quick human check instead of a guess.
- Items, quantities and delivery details extracted.
- Loose names matched to real products and prices.
- Unclear lines flagged for review, not guessed.
It checks stock and credit, then writes the order
Before an order is confirmed, the AI checks current stock and the dealer's credit position from your ERP. Then it creates a clean sales order with the right items, prices and delivery details, ready for your team to confirm.
- Stock and credit checked against your ERP.
- A clean sales order created automatically.
- Your team keeps control of the final confirmation.
Everything the service does
Message and portal intake
Dealers order by plain text on WhatsApp or email, or through a simple portal, in whatever format suits them.
Product and price matching
Loose names and short codes are mapped to your real products, with the correct price list for each dealer.
Stock and credit checks
Current stock and the dealer's credit position are read from your ERP before an order is confirmed.
Exception flagging
Ambiguous items, quantities or terms are marked for a quick human check instead of a wrong order.
Automatic order creation
A clean sales order is written into your ERP with the right items, prices and delivery details.
Model-agnostic build
We pick the model that fits your accuracy, cost and data needs, with no lock-in to one provider.
See It Work on Your Own Order Flow
Book a free consultation. We will look at how your dealers order today and scope what it would take to turn those messages into clean orders in your ERP.
Book a Free Consultation →