RFQ Automation
AI runs your request for quotation process end to end. It builds the RFQ from the requisition, sends it to the right suppliers, chases the responses
Why It Matters
The AI sends every RFQ the moment a requisition is ready, follows up on its own, and collects the replies as they land. Your buyers stop chasing suppliers and start comparing offers, so sourcing moves in hours, not weeks.
When sending an RFQ takes effort, buyers ask two suppliers and settle. When the AI handles the sending and chasing, you can put every requisition in front of the full approved list. More competition on each RFQ tends to bring the price down.
The AI turns a requisition into a complete RFQ with items, quantities, specs and terms, then sends it to the suppliers on your approved list that can actually quote for it. No blank template, no copy and paste per supplier.
The AI tracks who has replied and who has not, and sends reminders on its own until each supplier responds or the window closes. As quotes come back, it reads them and gathers every one in a single place.
Suppliers reply by email, PDF or a form, each in their own layout. The AI pulls out price, quantity, lead time and terms and lines them up so your team compares like for like and awards with confidence. People make the final call.
Builds a complete RFQ from the requisition, with items, quantities, specs and terms filled in.
Matches each RFQ to the right suppliers from your approved list by category and past performance.
Sends every RFQ and chases each supplier with follow-ups until they respond or time runs out.
Reads quotes that arrive as email, PDF or a form and gathers them all in one place.
Pulls out price, quantity, lead time and terms and lines them up so you compare like for like.
Pushes the awarded quote back into your procurement or ERP system without double entry.
The AI turns the requisition into a complete RFQ with items, quantities and terms.
It goes to the right suppliers from your approved list, matched to the item.
The AI follows up on its own until each supplier replies or the window closes.
Quotes in any format are read and gathered into one place, no re-keying.
Prices, lead times and terms line up so your team can compare and award.
Time from requisition to quotes
Suppliers competing per RFQ
Prices through competition
Manual chasing and re-keying
View to compare every quote
Record of who quoted what
We build ERP and software, so the automation connects to your real procurement stack, not a demo.
We pick the model that fits each task and keep the option to change it, so you are not locked in.
We shape the automation around how you already source, so adoption is quick and low friction.
The approved supplier list and the rules stay yours. The AI works inside them.
RFQ automation uses AI to run the request for quotation process end to end. It builds the RFQ from a requisition, sends it to the right suppliers, chases responses, collects the quotes in one place, and normalises them so your team can compare like for like and pick the winner.
No. People make the award decision. The AI does the legwork of building, sending, chasing, collecting and normalising quotes, and lays out a clear comparison. Your team still reviews it and picks the winner.
It uses your approved supplier list and the item category, past performance and any rules you set, so each RFQ goes to the suppliers that can actually quote for it. You stay in control of the supplier list.
That is the point of normalising. The AI reads quotes that arrive as email, PDF or a form, pulls out the price, quantity, lead time and terms, and lines them up in one comparable view so you are not re-keying anything.
Yes. We connect the automation to the systems you already run so requisitions, suppliers and awarded quotes flow through without double entry. We fit your process rather than replacing it.
No. The approach is model agnostic. We choose the model that fits each task and keep the option open to change it later, so you are not locked to a single provider.
Related
The other services in this section, and related pages from TCB Infotech.
No commitment. A practical first look at automating your RFQs.
