What AI Vendor Bill Processing Does
The service takes a supplier bill from your inbox to a posted entry. Here is what it reads, how it matches and routes each bill, and how the approved entry lands in your ERP.
From a bill in the inbox to a clean posted entry
One reader for every layout your suppliers use
Bills come as PDFs, scans and plain email bodies, and every supplier lays them out differently. The AI reads the supplier, invoice number, line items, tax and totals from all of them, so the numbers arrive as data instead of something to retype.
- PDFs, scans and email bodies handled the same way.
- Header, line items, tax and totals pulled out.
- No template to set up for each new supplier.
Three-way matching, then the right person signs off
Each bill is checked against the purchase order and goods receipt. Clean bills move ahead, and anything with a price, quantity or tax gap is held and flagged. Then the bill is routed to the right approver, so approvals stay with people.
- Invoice matched to the PO and goods receipt.
- Mismatches held and explained, not paid by accident.
- Routing to the right approver by your rules.
The approved entry lands where it belongs
Once a bill is approved, the AI posts the entry into the ERP or accounting system you already run, with the right accounts, tax codes and cost centres. Because bills are cleared through the month, there is far less to sort out at close.
- Posted into your current ERP, not a separate silo.
- Accounts, tax codes and cost centres applied.
- Less to clear when month-end comes round.
Everything the service takes care of
Data extraction
Supplier, invoice number, line items, tax and totals read from any bill format.
Three-way matching
Every bill checked against the purchase order and goods receipt before it moves on.
Exception flags
Duplicates, missing purchase orders and price gaps pulled out for a person to review.
Approval routing
Each bill sent to the right approver by your limits and rules, with reminders.
Coding and tax
Accounts, cost centres and tax codes applied so entries land in the right place.
Posting to your ERP
The approved entry written into the ERP you already run, ready for payment.
See It Run on Your Own Bills
Book a free consultation. We will look at how your supplier bills arrive today and scope an AI bill-processing flow that posts into your ERP.
Book a Free Consultation →