Take Supplier Bills From Inbox to Posted Entry
The AI reads each bill whatever the format, matches it to the purchase order and goods receipt, checks the numbers, and routes it to the right approver. People check the exceptions. The repetitive keying is gone.
50+ ERP and software projects. Zero failed projects since 2021.
Keying bills by hand is slow, and it hides errors
When every bill is typed in and checked by eye, mistakes slip through and close drags on. The AI does the reading and matching, so people spend their time on the bills that actually need a decision.
Stop typing bills and start checking them
Supplier bills come as PDFs, scans and email bodies, each laid out differently. The AI reads the header, line items, taxes and totals from all of them, so your team no longer retypes the same numbers into the system every day.
- Every format read, not just clean PDFs.
- Line items and tax pulled out for you.
- People review, the AI does the typing.
Confirm you were billed for what you ordered and got
On every bill the AI compares the invoice against the purchase order and the goods receipt. If a price, quantity or tax does not line up, it holds the bill and flags the exact difference, so nothing wrong is paid or posted by accident.
- Invoice checked against PO and goods receipt.
- Price, quantity and tax mismatches flagged.
- Clean bills move on, exceptions stop for review.
One supplier bill, from received to posted
Every bill follows the same five stages. The AI does the repetitive work at each step, and a person stays in the loop where it counts.
Five steps from inbox to posted entry
The daily work the AI takes off your desk
The repetitive reading, matching and routing runs on its own, while your team keeps control of the decisions.
Reading any bill format
PDFs, scans and email bodies, each laid out differently, all read down to the line items, tax and totals.
Three-way matching
Every invoice checked against the purchase order and goods receipt, with mismatches held and flagged.
Coding and tax
Accounts, cost centres and tax codes applied by your rules, so entries land where they should.
Approval routing
Each bill sent to the right approver, with reminders, so nothing sits waiting in an inbox.
Exception handling
Duplicates, missing purchase orders and price gaps pulled out for a person to look at first.
Posting to your ERP
The approved entry written into the ERP you already run, ready for payment and the ledger.
What automated bill processing gives you
Why teams choose TCB Infotech for bill automation
Vendor bill processing questions
What is AI vendor bill processing?
Do we still key bills by hand?
What is three-way matching and does it handle it?
Are approvals still done by people?
Which ERP does it post into?
How does this help month-end?
Take the Keying Out of Accounts Payable
Book a free consultation. We will look at how your supplier bills arrive today and show you what an AI bill-processing flow would handle before it posts into your ERP.
Book a Free Consultation →No commitment. A practical first look at your bill flow.