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TCB Infotech | Expert Odoo & ERPNext Implementation Partner

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Invoice OCR & Data Extraction

AI That Reads Any Invoice and Hands You Clean Data

Every invoice has a different layout, so someone ends up typing them in by hand. Our AI reads the document, whatever the format, pulls out the header fields and line items, checks them, and hands over structured data ready for your ERP.

50+ ERP and software projects. Zero failed projects since 2021.

Book a Free Consultation → Features
Invoice document
→
Extracted fields
Invoice #INV-20481
Date04 Aug 2026
SupplierAcme Metals
Tax1,842.00
Total12,280.00
Line items7 rows
Any
Invoice layout, no template
PDF
Scan and photo supported
Fields
Header and line items
0
Invoices typed by hand
Why It Matters

The real cost is the manual keying

Invoices arrive in every shape. When people re-type them, entry is slow, errors slip in, and the month-end close drags. Reading them with AI fixes the source of that work.

Read Any Format

One model, every supplier layout

You cannot force every vendor onto one template, and you should not have to. The model reads the invoices your suppliers already send, across PDF, scan and phone photo, and gets better on the document types you see most.

  • No template rules to maintain per vendor.
  • Printed text, tables and totals read together.
  • Learns your recurring document types.
Stack of paper invoices with different layouts
Structured Output

Clean fields, not a wall of text

Extraction is only useful if the result is structured. Each invoice comes back as named fields and line-item rows, validated and scored, so it can drop straight into a booking without anyone re-keying it.

  • Header fields and every line item captured.
  • Confidence score on each field.
  • Ready to post into your ERP or accounting system.
Structured invoice data on a dashboard
Every Field, Captured

From a document to named, checked data

The AI pulls the fields a person would read off the page, then validates them against each other before handing them over.

Header fields
Invoice #INV-20481
PO numberPO-7742
Date04 Aug 2026
Due date03 Sep 2026
SupplierAcme Metals
CurrencyINR
→
Totals and lines
Subtotal10,438.00
Tax1,842.00
Total12,280.00
Line items7 rows
CheckTotals match
Confidence98.4%
How It Works

From received document to booked record in five steps

1
Capture
Invoices arrive by email, upload or a shared folder, as PDF, scan or phone photo.
2
Read
The AI reads the page and locates the header fields and the line-item table, whatever the layout.
3
Extract
Fields and rows are turned into named, structured data with a confidence score on each one.
4
Validate
Rules check that totals match line items and tax adds up. Low-confidence fields are flagged for review.
5
Post
Clean data is posted into your ERP or accounting system, ready to book without re-keying.
What We Extract

The fields that matter on every invoice

Header data and line-item detail, captured and validated so the record is ready to post.

🧾

Invoice and PO numbers

The invoice number, any purchase order reference, and the dates, so each document matches the right record.

🏢

Supplier details

Supplier name, tax registration and bank details where present, read straight off the document.

📜

Line items

Every row: description, quantity, unit price and amount, kept in order as a structured table.

💵

Tax and totals

Subtotal, tax lines, discounts and the grand total, checked against the line items for consistency.

💲

Currency and terms

Currency, payment terms and due dates, so the amount and timing are booked correctly.

✅

Confidence and checks

A confidence score on each field and validation results, so you know what is safe to pass through.

What Changes

What reading invoices with AI changes

Any
Layout read without a template
Less
Manual data entry
Fewer
Keying errors in the books
Faster
Path from invoice to booked
Scored
Confidence on every field
Direct
Post into your ERP
Why Us

Why teams choose TCB Infotech for invoice extraction

1
We know the ERP side
We build ERP and software, so extracted data lands in your system correctly, not just as a file.
2
Validation built in
Every field is scored and checked, so high-confidence invoices pass through and the rest get a quick review.
3
Model-agnostic
We pick the extraction and language models that fit your accuracy, cost and privacy needs.
4
Your data stays yours
Where required, the models run in your environment, so financial documents do not leave your control.
5
Fits your process
We plug into how invoices already reach you, by email, upload or a shared folder, not a new portal.
6
Proven delivery
50+ projects across industries, with zero failed projects since 2021.
FAQ

Invoice OCR & data extraction questions

What does invoice OCR and data extraction do?
It reads an invoice or financial document, whatever the layout, and turns it into clean structured data. It captures header fields like number, date, supplier, tax and totals, plus every line item, so nobody has to type invoices by hand.
Does it work on scans and phone photos, not just PDFs?
Yes. It handles native PDFs, scanned documents and photos taken on a phone. It reads printed text and common layouts, and learns the document types you receive most often.
How accurate is the extraction?
Each field comes with a confidence score and is validated against rules such as totals matching line items and tax adding up. High-confidence fields pass straight through, and anything below your threshold is flagged for a quick human check.
Can it post the data straight into our ERP?
Yes. Once fields are extracted and validated, the structured data can be posted into your ERP or accounting system, so an invoice moves from document to booked record without re-keying.
Do we have to change our invoice templates?
No. The model reads the invoices your suppliers already send. You do not need to force vendors onto a template. It adapts to different layouts and gets better on the document types you see most.
Which AI model does this run on?
The approach is model-agnostic. We select the extraction and language models that fit your accuracy, cost and data-privacy needs, and can run them in your environment where required.

Stop Typing Invoices by Hand

Book a free consultation. Send us a few of your real invoices and we will show you how the extraction reads them and what the structured output looks like for your business.

Book a Free Consultation →

No commitment. A practical look at invoice extraction on your own documents.