Healthcare ERP

Healthcare ERP for Clinics, Hospitals and Diagnostics

One system for patient records, appointments, pharmacy stock and billing, built on Odoo, ERPNext or SAP. Stop running care on disconnected tools and spreadsheets.

50+ ERP implementations. Zero failed projects since 2021.

Book a Free Consultation → Features

60%

Faster patient billing

40%

Less manual data entry

Record per patient

10 wk

Typical go-live

Why It Matters

What a healthcare ERP actually changes

The shift from scattered tools to one connected system, in plain terms.

One patient record

×Separate files per clinic or department, never matching.

✓One record per patient across every location.

Billing that keeps up

×Charges keyed again from notes, often late or wrong.

✓Billing posts straight from the encounter.

Appointments in view

×Clashing bookings across notebooks and tools.

✓One schedule the whole team can see.

Pharmacy stock

×Counts by hand, with near-expiry stock missed.

✓Stock and expiry tracked, used before they lapse.

Compliance ready

×Records pulled together by hand for every audit.

✓Audit trails and access controls built in.

One source of numbers

×Each site reports its own figures, days late.

✓Live revenue, footfall and stock on one dashboard.

Set Expectations

What a healthcare ERP is not

Honest limits, so the project starts on the right footing.

⏳

Not an overnight switch

A clean rollout takes a couple of months, not days. Records, billing and roles need careful setup.

🧹

Not a fix for broken process

The system makes a good process faster. A messy one needs tidying first, which we help with.

🧾

Not one-size-fits-all

A diagnostics lab and a multi-specialty hospital work differently, so the setup is shaped to each.

👥

Not done without your team

Adoption depends on training and buy-in. We train by role so staff use it from day one.

Real Problems

Healthcare problems, and how we fix them

The problem	How we fix it
Patient seen at two sites has two records	One patient master shared across all locations
Billing is slow and full of missed charges	Charges post from the encounter, so nothing slips
Appointments clash and no-shows go untracked	One schedule with reminders and clear status
Pharmacy stockouts and expired medicines	Stock with batch and expiry, first-expiry-first-out
Insurance and claim paperwork is manual	Claim data built from the same billing records
Audits mean weeks of pulling records together	Audit trails and reports ready on demand

Who We Serve

Healthcare settings we work with

Reception desk at a multi-specialty clinic

Multi-specialty clinics

Shared patient records, scheduling and billing across departments and branches.

Hospitals

Inpatient and outpatient flows, wards, pharmacy, stores and finance on one platform.

Technician processing samples in a diagnostics lab

Diagnostics labs

Sample registration, test workflows, reporting and billing tied together.

Pharmacy chains

Multi-store stock with batch and expiry, billing and supplier management.

Dentist reviewing an X-ray with a patient

Dental and eye chains

Appointment-led care across branches, with treatment and billing records in one place.

Doctor using a mobile device for remote care

Home and day care

Visit scheduling, staff rostering and billing for care delivered outside a clinic.

Choose Your Platform

Odoo, ERPNext or SAP for healthcare

We are platform-agnostic. We recommend the fit, not the brand.

Best for growing clinic groups

Fast to roll out
Per-user pricing
Flexible appointments and billing

Best for open-source control

Built-in Healthcare module
No per-user licence
Host where you choose

Best for large hospital networks

Real-time at scale
Deep compliance and audit
Multi-entity operations

Criteria	Odoo	ERPNext	SAP S/4HANA
Pricing model	Per user	Open source	Subscription or licence
Best fit	Clinic groups	Cost-conscious teams	Large networks
Healthcare module	Configurable	Built in	Industry solutions
Typical go-live	8 to 12 weeks	8 to 12 weeks	16 to 20 weeks
Scale	Small to mid	Small to mid	Mid to large

Our Process

How we implement your healthcare ERP

Mapping a care workflow on a planning board

Map your care flow

We walk through booking, encounter, pharmacy and billing as they happen today.

Recommend the platform

We match Odoo, ERPNext or SAP to your size, budget and compliance needs.

Configure and secure

We set up records, scheduling, pharmacy and billing, with roles and access controls.

Migrate your data

We move patient, stock and ledger data with checks so nothing is lost.

Train by role

Front desk, clinical, pharmacy and billing teams each learn their own part.

Go live with support

We pilot one site, then roll out, and stay on hand through the first close.

AI Features

AI that saves your staff real time

Document reading

Invoices and supplier bills are read and entered, so the back office keys far less by hand.

Plain-language search

Staff ask for a patient, invoice or report in everyday words and the system finds it.

Smart alerts

Low stock, near-expiry medicine and overdue payments are flagged before they bite.

Appointment reminders

Automatic reminders cut no-shows and keep the daily schedule full.

Report delivery

Daily revenue and stock summaries arrive on their own, with no manual export.

Front-desk assistant

A chatbot answers routine booking and billing questions, freeing the desk for patients.

Real Results

What our healthcare clients achieved

60%

Faster patient billing

40%

Less manual data entry

30%

Fewer no-shows

25%

Less near-expiry waste

Record per patient

95%

Team adoption

Why Us

Why healthcare teams choose TCB Infotech

Multi-platform expertise

We deliver Odoo, ERPNext and SAP, so the advice fits you, not our catalog.

Process first

We fix the flow before we configure the software.

Compliance aware

Access controls, audit trails and data privacy are part of the build.

One steady team

The people who scope your project are the people who deliver it.

Phased go-live

We pilot one site and prove it before the wider rollout.

Support after launch

We stay on for tuning and questions once you are live.

FAQ

Healthcare ERP questions

Which ERP is best for a healthcare business?

It depends on your size and budget. Odoo and ERPNext suit clinics and mid-size groups, while SAP S/4HANA fits large hospital networks. We assess your needs before recommending one.

How long does a healthcare ERP take to go live?

A focused clinic rollout runs about 8 to 12 weeks. A large hospital network on SAP takes longer. The timeline depends on scope, data quality and the number of sites.

Can it keep patient data secure and audit-ready?

Yes. We set up role-based access, audit trails and data controls so records stay private and reports are ready when an auditor asks.

Will it handle pharmacy stock and expiry?

Yes. Pharmacy stock is tracked with batch and expiry, and the system picks the soonest-to-expire first to cut waste.

Can it connect appointments, records and billing?

That is the point of the system. A visit flows from booking to encounter to invoice on one record, with no re-entry between them.

Do you support multiple clinics on one system?

Yes. Several clinics, branches or campuses run on one instance with a shared patient master and consolidated reporting.

Still running care on spreadsheets and separate tools?

Book a free consultation. We will map your patient, pharmacy and billing flow and show where a healthcare ERP pays back fastest.

Book a Free Consultation →

No commitment. A working assessment of your current setup.